1. Introduction
Deer Tree Film Ltd ("we", "our", "us", "the Company") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and share your personal information when you visit our website at www.deertreefilm.co.uk (the "Website") or when you otherwise communicate with us.
Please read this Privacy Policy carefully to understand our practices regarding your personal data and how we will treat it. By accessing or using our Website, you acknowledge that you have read and understood this Privacy Policy.
2. Who We Are
Deer Tree Film Ltd is a talent agency registered in England and Wales under company number 15035899, with its registered office at 167-169 Great Portland Street, 5th Floor, London, W1W 5PF, United Kingdom.
For the purpose of the UK Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR), Deer Tree Film Ltd is the data controller of your personal information.
3. Information We Collect
We may collect and process the following categories of personal information:
3.1 Information You Provide to Us
- Identity and Contact Information: including your name, email address, phone number, postal address, and professional details.
- Professional Information: including your profession, years of professional experience, portfolio links, and other information related to your career.
- Images and Media: photographs, headshots, or other media files you upload or share with us.
- Communications: information provided in correspondence with us by phone, email, or through our contact form.
3.2 Information We Collect Automatically
When you visit our Website, we may automatically collect technical information, including:
- Device Information: such as your IP address, browser type and version, operating system.
- Usage Data: information about your visit, including the full URL clickstream to, through, and from our Website, pages you viewed, page response times, and length of visits to certain pages.
- Cookies and Similar Technologies: information collected through cookies and similar tracking technologies. For more information, please see our Cookie Policy.
4. How We Use Your Information
We use your personal information for the following purposes:
4.1 To Provide Our Services
- To register you as a new talent in our database
- To assess your suitability for opportunities in China's entertainment industry
- To connect you with potential employers and opportunities
- To manage and administer your account with us
- To communicate with you about services and opportunities
4.2 To Improve Our Services
- To administer and protect our business and Website
- To improve our Website, products/services, marketing, and user experience
- To use data analytics to improve our Website, products/services, and user experience
4.3 Marketing and Communication
- To send you updates, newsletters, and marketing communications (where you have opted in)
- To make suggestions and recommendations to you about services that may be of interest to you
5. Legal Basis for Processing
We process your personal information on the following legal bases:
- Consent: Where you have given us explicit consent to process your data for specific purposes.
- Contract: Where processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.
- Legitimate Interests: Where processing is necessary for our legitimate interests, provided that these interests do not override your rights and freedoms.
- Legal Obligation: Where processing is necessary to comply with a legal or regulatory obligation.
6. Data Sharing and Transfers
We may share your personal information with:
- Service Providers: Third parties who provide services to us, such as hosting providers, email service providers, and payment processors.
- Professional Advisors: Such as lawyers, accountants, and insurers who provide professional services to us.
- Industry Partners: With your consent, we may share your profile with potential employers or production companies in China.
- Regulatory Authorities: Government or regulatory authorities where required by law.
6.1 International Transfers
We may transfer your personal information outside the UK and the European Economic Area (EEA), including to China. When we do so, we ensure appropriate safeguards are in place to protect your information, which may include:
- Using standard contractual clauses approved by the UK government or European Commission
- Obtaining your explicit consent for the transfer
- Ensuring the recipient country has been deemed to provide adequate protection by the UK or EU authorities
7. Data Security
We have implemented appropriate security measures to prevent your personal information from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. We limit access to your personal information to those employees, agents, contractors, and other third parties who have a business need to know.
We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
8. Data Retention
We will only retain your personal information for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider:
- The amount, nature, and sensitivity of the personal data
- The potential risk of harm from unauthorized use or disclosure
- The purposes for which we process your personal data
- Whether we can achieve those purposes through other means
- The applicable legal requirements
9. Your Rights
Under data protection laws, you have the following rights:
- Right to Access: Request access to your personal information.
- Right to Rectification: Request correction of inaccurate personal information.
- Right to Erasure: Request deletion of your personal information in certain circumstances.
- Right to Restrict Processing: Request restriction of processing in certain circumstances.
- Right to Data Portability: Request the transfer of your personal information to you or a third party.
- Right to Object: Object to processing based on legitimate interests, direct marketing, or for scientific/historical research and statistics.
- Right to Withdraw Consent: Withdraw consent at any time where we are relying on consent to process your personal information.
To exercise any of these rights, please contact us at [email protected].
10. Cookies
Our Website uses cookies and similar technologies to distinguish you from other users. This helps us provide you with a good experience when browsing and allows us to improve our Website. For detailed information on the cookies we use and the purposes for which we use them, see our Cookie Policy.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time in response to changing legal, technical, or business developments. When we update our Privacy Policy, we will take appropriate measures to inform you, consistent with the significance of the changes we make.
12. Contact Us
If you have any questions about this Privacy Policy or our privacy practices, please contact us:
- By email: [email protected]
- By post: Deer Tree Film Ltd, 167-169 Great Portland Street, 5th Floor, London, W1W 5PF, United Kingdom
- By phone: +44 20 1234 1234
13. Complaints
If you are concerned about our processing of your personal information, you have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).
We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.